Physical Asset Tracking — Know Where Every Asset Is
Track every physical asset across locations, floors, and departments with QR code scanning, real-time movement logs, and zero guesswork. If it moves, Adjutas records it.
Screenshot or photo: QR code sticker on a physical asset being scanned by a smartphone — movement log updating in real time on screen
Why Physical Assets Are Hard to Track
Physical assets move. They get shifted between rooms, loaned to other departments, sent for repair, and reallocated to new users — usually without any formal record. Over time, the gap between what's in the system and what's actually on the floor grows wider, until an audit forces a painful reconciliation exercise.
- Assets go missing with no last-known location or user to follow up with
- Transfers happen informally — verbal approvals with no system record
- Multi-site organizations have no way to know what's where without physically checking
- Physical audits are slow and error-prone because verification is still done with paper lists
- Maintenance teams waste time locating equipment before they can service it
- Finance and insurance teams work from location data that is months out of date
Screenshot: Asset movement log — showing from/to location, timestamp, user who performed the scan, and optional remarks for a single asset over time
How Adjutas Tracks Physical Assets
- QR code tagging — Print and affix QR code stickers to any physical asset. Each sticker links to the full asset record — scan from any smartphone, no app login required for field teams
- Scan to move — When an asset is relocated, the user scans the QR code and selects the new location. The movement is logged instantly with their name and a timestamp
- Complete movement history — Every location change is stored permanently. For any asset, see the full chain: who moved it, from where, to where, and when
- Location hierarchy — Organize locations as Building → Floor → Room or any custom structure. Drill down to find exactly where each asset is right now
- Physical audit mode — During verification, staff scan assets to confirm their presence. Adjutas flags anything that hasn't been scanned — narrowing down missing assets in real time
Key Capabilities for Physical Tracking
QR Code Tagging & Scanning
Generate and print QR code stickers for every asset. Scan with any smartphone to instantly view or update the asset record — no specialist hardware needed.
Real-Time Movement Logs
Every scan-and-move is recorded with from-location, to-location, user, and timestamp. Nothing is editable after the fact — creating a reliable audit trail.
Location Hierarchy
Build your location structure to match your facility — Campus → Building → Floor → Room or any custom hierarchy. Filter assets by any level.
Mobile App for Field Teams
The Adjutas mobile app (Android & iOS) lets maintenance staff, auditors, and supervisors scan and update assets directly from the field — in real time.
Physical Audit Support
During physical verification, staff scan to confirm asset presence. Adjutas highlights unverified assets — dramatically reducing the time it takes to complete a full audit.
Role-Based Movement Control
Restrict who can initiate asset movements. Only authorized users can transfer assets between locations — reducing informal and unrecorded moves.
How It Works
Tag Your Assets
Generate QR codes in Adjutas, print stickers, and affix one to each physical asset. Takes minutes per batch — no specialist equipment needed.
Scan to Update
When an asset moves, the user scans the QR code on their phone and selects the new location. The movement is recorded instantly with their name and a timestamp.
Track & Audit
View the live location of every asset from the dashboard. Run physical audits by scanning to verify. Export movement histories for compliance and insurance.
Diagram or screenshot: 3-step flow — Print QR sticker → Scan to move → Dashboard showing current location and full movement history