Vendor Management — Stay Ahead of Every Contract and Service
Centralize your vendor relationships, track AMC agreements asset by asset, and get automated alerts before contracts expire — so you are never caught off guard by a lapsed service agreement.
Screenshot: Adjutas vendor directory — list of vendors with active contract count, nearest expiry date, and linked asset count per vendor
Why Vendor Management Breaks Down
Most organizations manage vendor contracts in email folders, shared drives, and the memory of whoever handled procurement. When a contract expires, nobody notices until the vendor refuses a service call — or worse, an asset fails with no active support agreement in place.
- AMC and warranty contracts expire unnoticed — equipment is then serviced at premium out-of-contract rates
- No single place to find a vendor's contact, SLA terms, or which assets they support
- Multiple vendors for the same asset category with no performance comparison
- Service histories are scattered across email threads and paper service reports
- During a breakdown, teams waste time searching for the right vendor contact
- Procurement teams renew contracts without visibility into whether the vendor actually performed
Screenshot: Vendor detail page — showing vendor profile, linked assets, active AMC contracts with expiry dates, uploaded SLA document, and service history log
How Adjutas Handles Vendor Management
- Centralized vendor directory — Every vendor in one searchable profile: contact details, service categories, regions covered, and all linked assets
- Asset-to-vendor linking — Link each asset to its procurement vendor, installation partner, and service provider. When an asset needs attention, the right contact is one click away
- AMC & contract tracking — Upload contracts and set expiry dates. Adjutas alerts your team weeks before any agreement expires — giving time to renew before coverage lapses
- Service history per vendor — Log every maintenance visit against both the asset and the vendor. Build a clear picture of how each vendor performs over time
- Document storage — Upload SLA documents, warranty certificates, and purchase agreements directly against vendor or asset records — accessible instantly from any device
Key Capabilities for Vendor Management
Vendor Directory
A centralized, searchable database of all vendors — with contact details, service categories, regions served, and the full list of assets they support.
Asset-to-Vendor Linking
Link every asset to its procurement vendor, service partner, and OEM. One click to see who is responsible for any asset — and how to reach them.
AMC & Contract Alerts
Set contract expiry dates and receive automated alerts weeks in advance — so renewals are planned, not reactive, and coverage never lapses.
SLA & Document Storage
Upload contracts, SLA terms, warranty certificates, and correspondence against vendor or asset records — always accessible, never lost in email.
Service History & Performance Logs
Log every vendor service visit against the asset. Track response times, resolution quality, and repeat issues — building the data needed for contract renewal decisions.
Multi-Vendor Support
Manage separate vendors for procurement, installation, and servicing per asset or category — with full traceability at every stage.